Managing the Camera Debacle for Remote Teams

In the world of remote work, one of the most debated topics is whether or not to have cameras on during virtual meetings. For some, seeing everyone’s face is a key part of feeling connected, fostering collaboration, and building rapport. For others, having the camera off feels more comfortable, allowing them to speak freely without the added pressure of being on display. The result is often a divided opinion on how best to navigate this new norm.

After experimenting with different approaches, I’ve discovered that the key is finding a balance. Here’s what I’ve learned about when to require cameras and when to give people the freedom to take a “camera break” during ad-hoc calls.

The Value of Cameras in Key Meetings

For core team meetings—whether it’s a regular huddle, training session, 1:1 check-in, or a strategic discussion—I’ve found that having cameras on is crucial. When everyone’s camera is on, it helps create a stronger sense of presence and engagement. Seeing your teammates’ faces, even through a screen, builds a foundation for better collaboration, making the conversations feel more personal and meaningful.

Cameras on also help participants stay focused and engaged, reducing distractions and ensuring that everyone has the opportunity to contribute. Body language, facial expressions, and eye contact can all enhance the flow of communication and help avoid misunderstandings. For teams that rely on trust and strong communication, cameras on during these meetings can foster a sense of belonging and encourage more active participation.

Ad-Hoc Calls: Giving the Team a "Camera Break"

However, constant camera-on meetings can quickly lead to burnout. The feeling of always needing to be “on,” adjusting your frame, or worrying about your appearance can be mentally exhausting. That’s where flexibility comes in.

For less structured or ad-hoc calls, I’ve found that allowing team members to turn off their cameras can provide a much-needed break. These types of calls often don’t require the same level of engagement or collaboration, so it makes sense to offer people the option of taking a “camera break.” This flexibility helps prevent the fatigue that comes with back-to-back meetings and creates a more relaxed atmosphere.

When cameras aren’t mandatory, team members can focus on the content of the conversation without the extra pressure. It’s a small gesture, but it can make a big difference in preventing “Zoom fatigue” and helping people feel more comfortable in meetings.

Striking the Right Balance

Ultimately, the goal is to strike a balance that meets the needs of both the team and the individual. Cameras on during key meetings fosters connection and collaboration, while cameras off during ad-hoc calls provides mental space and reduces the stress of constant virtual presence.

This balance helps create a work environment where people feel supported and engaged without burning out. It acknowledges that while face-to-face interaction is important, it’s also important to give your team the flexibility they need to stay refreshed and productive.

By embracing this approach, you can build stronger teams that thrive on both connection and well-being. After all, a sense of belonging and collaboration doesn’t always require a camera to be on—it just requires a thoughtful, balanced approach to how we engage with one another in the digital workplace.